Every child. Every sport. Protected.
SportConsent takes consent and safeguarding paperwork off club volunteers — participant registers, one all-activity consent, GDPR alerts and a full audit trail, built for the realities of junior sport.
Riverside Colts FC · Welfare dashboard
Consents received
0
↑ 18 this weekAwaiting
0
New joiners to chaseMaya Osei
U12 · Riverside Colts
Tom Reyes
U12 · Riverside Colts
Amira Khan
U12 · Riverside Colts
The problem
Safeguarding admin is drowning club volunteers
Clubs run on goodwill, not back-office teams. Yet the duty of care for hundreds of children rests on paperwork that paper and email were never built to handle.
Consent lives in inboxes
Permission slips get lost in group emails and WhatsApp. Nobody has a single, reliable view of who has actually said yes.
The admin falls on volunteers
Chasing forms, retyping details and filing paper eats the evenings of the very people who volunteer to coach and care.
Compliance is hard to prove
When a parent, county body or auditor asks, “can you show this child’s consent?” — the answer is often a frantic search.
One platform · every sport
Built for the sport your club actually plays
Football or netball, hockey or tennis — SportConsent doesn’t mind what the game is. Wherever there are junior participants and parents, the consent and safeguarding work exactly the same.
Tennis
Hockey
Martial arts
NetballSport-agnostic by design — the same consent and safeguarding, whatever the game
How it works
From paper chase to proof in three steps
No setup, no software to install. Most clubs are sending their first consent requests the same day they sign up.
Import your register
Upload a spreadsheet or add participants by hand. Teams, age groups and parent contacts land in one organised register.
Request consent once
Send a single parental consent that covers every activity your organisation runs. Parents complete it on their phone in under a minute — no login, no app.
Track, renew and prove
Watch consents arrive live, get automatic reminders when the 12-month consent is due to renew and GDPR turning-18 alerts, and export an auditable record whenever you need it.
Features
Everything a club needs to run consent properly
Five connected tools that replace the forms, the spreadsheets and the group emails — without adding another job to anyone’s evening.
Participant register
One organised home for every participant
Teams, age groups, parent contacts and consent status — all in a single register you can actually trust. Filter, search and export in seconds.
Participant register
248 participants · 6 teams
Leah Stewart
U14 · active
Danny Price
U14 · active
Nadia Byrne
U16 · active
Callum O’Neill
U16 · active
One consent, every activity
One consent that covers everything they do
Gather a single parental consent that covers every activity your organisation runs — training, matches, tours and socials. It lasts a full 12 months, then renews. No permission slip for each fixture, ever again.
2025/26 season consent
Riverside Colts FC · all activities
All-activity parental consent
0 / 158
Valid 12 months · renews 31 Aug 2026
Consented
0
Awaiting
16
Parent consent · email flow
Forms parents finish in under a minute
Requests go out by email and open straight on a phone — no app, no password. Every reply is captured, timestamped and tied to the child.
Consent request
Riverside Colts FC are requesting your consent for Maya Osei to take part in all club activities for the next 12 months.
Secured & encrypted · valid 12 months · takes about 40 seconds
GDPR turning-18 alerts
Data retention that manages itself
SportConsent watches every date of birth and warns you before a child turns 18, so records are re-consented as an adult or securely archived — automatically.
Data retention alerts
UK GDPR · automated
Nadia Byrne turns 18
14 daysChild records must be reviewed and re-consented as an adult, or securely archived.
Josh Merton turns 18
2 monthsReminder scheduled. No action needed yet.
Safeguarding & audit
A record you can hand to an auditor
Every consent, medical note and staff action is logged with a timestamp on an immutable trail. When someone asks you to prove duty of care, you already have.
Safeguarding audit trail
Immutable · timestamped
Consent received
Maya Osei · 2025/26 all-activity consent
Consent request sent
158 parents · 2025/26 season
Medical note added
Amira Khan · by S. Doyle (DSO)
Record archived
J. Fenwick · turned 18
Built for everyone at the club
One platform, four points of view
From the touchline to the committee to the kitchen table — SportConsent fits how each person at the club actually works.
Coaches & managers
See who’s cleared to play — and who carries a medical note — before you take the field.
Club administrators
Consent, teams and events for the whole club, without the spreadsheet.
Safeguarding officers
A live, auditable record of every consent and safeguarding action, org-wide.
Parents & guardians
One consent a year, on your phone in a minute — covering everything the club runs.
Why clubs trust us
Credibility built into the product
Beyond that endorsement, trust is designed into SportConsent from the ground up. Here is exactly how it earns yours.
UK GDPR built in
Consent, retention and special-category data handling are designed into the product — not bolted on. Lawful basis and audit are the default.
Full audit trail
Every consent and safeguarding action is timestamped on an immutable log you can export, so duty of care is always provable.
UK-hosted & encrypted
Data is hosted in the UK and encrypted in transit and at rest. Children’s information stays protected and in the right jurisdiction.
Built for junior sport
Not a generic form tool. Age groups, guardians, medical notes and turning-18 rules are first-class — because that is all this platform does.
Safeguarding-first
Designed alongside welfare officers around real club workflows, so the people responsible for children have the record they need, fast.
Independent by design
One product, one purpose. SportConsent exists to make consent and safeguarding provable — nothing is sold on the back of your data.
SportConsent is operated by SentinelHQ Ltd, and built by the safeguarding-technology team behind the endorsement above. We are onboarding sports clubs now.
Endorsement
Built by the team behind CountyConsent
SportConsent applies the same safeguarding and parental-consent model we built for county golf. Here is what Durham County Golf Union’s junior safeguarding chair said about that work on CountyConsent.
Durham County Golf Union has benefited enormously from working with Kevin Jager in the development and implementation of CountyConsent.
Kevin took an initial concept and, through his expertise, innovation and commitment, developed a comprehensive digital safeguarding and parental consent system that has transformed our processes. The platform has significantly reduced administration, improved access to critical safeguarding information and strengthened our ability to support young and vulnerable participants effectively.
Throughout the project, Kevin demonstrated a clear understanding of our requirements and worked collaboratively to ensure the system met the needs of the organisation. His professionalism, responsiveness and technical knowledge were outstanding.
CountyConsent has exceeded our expectations and provides a model that could be successfully adopted across many sports and activities. We are grateful for Kevin’s contribution and would confidently recommend his services to other organisations seeking innovative digital solutions.
CountyConsent is SportConsent’s sister platform — the same safeguarding and consent engine, built by the same team for county golf.
Pricing
Free for small clubs. Fair for everyone else.
Free for small clubs, forever. Paid plans unlock scale for larger clubs, county bodies and associations.
Community
For small clubs and single teams.
Up to 25 participants · one team
- Participant register
- Event consent forms
- Email consent tracking
- Basic audit trail
- One administrator or manager
Club
For growing clubs running many teams.
Unlimited participants & teams
- Everything in Community
- GDPR turning-18 alerts
- Safeguarding records
- Multiple welfare officers
- Priority email support
Association
For county bodies & associations.
Talk to us
- Everything in Club
- Multi-club oversight
- Central reporting dashboard
- Onboarding & training
- Dedicated account manager
Free to start — built for junior sport
Create your free account and send your first consent requests today. SportConsent is free for small clubs; larger clubs and associations move to a paid plan as they grow.
No card required · UK-hosted · cancel any time
FAQ
Questions clubs ask us
Once a year. A single parental consent covers every activity your organisation runs — training, matches, tours and socials — and lasts 12 months. SportConsent tracks the expiry for you and prompts for renewal automatically, so you are never chasing a permission slip for individual fixtures.
No. Consent requests arrive by email and open on any phone or computer. A parent taps through the form and submits — there is no app to install and no password to remember.
Yes. It is deliberately sport-agnostic. Football, rugby, cricket, netball, swimming, athletics — anywhere a club manages junior participants and needs parental consent and safeguarding records, SportConsent fits.
Consent is captured with a clear lawful basis and a full audit trail. The platform tracks retention automatically, including alerting you before a child turns 18 so records are re-consented or archived correctly. Special-category data such as medical notes is handled with appropriate restrictions.
Data is hosted in the UK and encrypted in transit and at rest. SportConsent is operated by SentinelHQ Ltd, and we do not sell or share your data.
Yes. Club admins, team managers and safeguarding officers can each have access, with the audit trail recording who did what and when.
Small clubs use SportConsent free — up to 25 participants and one team. Club is £30/month for unlimited participants, teams and club admin tools. County bodies and associations get a tailored Association plan — talk to us.